Okuma Town Exchange Facility “Link Okuma” Terms of Use
　　　　　　　　　　　　　　　　　　　　　　　　　　　　　As of October 25, 2021

In order to ensure the public nature and safety of this exchange facility, all users of this exchange facility are asked to abide by the following rules. We reserve the right to refuse your application if you do not comply with the rules stipulated in this rule. In addition, even if something is not listed in these Terms of Use, the staff may refuse to use it at their discretion from the perspective of ensuring safety and preventing inconvenience to others.


≪Purpose of use≫
Article 1
1 The purpose is to revitalize the area by promoting interaction between local residents and visitors from outside the town.
2 Anyone can use the facility, but if the purpose is for commercial activities, please obtain permission from the general manager and Okuma Town Hall before making a reservation.

≪Reservation method≫
Article 2
1. Please make a reservation in advance when using the facility. However, this does not apply if the multipurpose hall is used temporarily by an individual or a group when there are no other users. This also does not apply to the use of exercise studios.
If you wish to use the wooden deck space outside the multipurpose hall or the central plaza for business purposes, there is no charge, but reservations must be made in advance.
2 Organizations/groups wishing to use the facility may apply from the beginning of the month six months prior to the month of use.
3. Please submit your request to our exchange facility office in person, by phone, email, or fax.
4 When applying, please fill out the "Usage Application Form", and the application will be established upon completion of the "Usage Application Form". We will also check your ID at that time.
5 If a group or circle consisting of junior high school students or younger is using the facility, it must be done under the guidance and supervision of an adult, and the instructor/supervisor must apply.
6 Check in advance about the equipment, tools, equipment, etc. that will be used. Also, check to see if large items are being brought in or taken out.
7 Same-day use can be accepted at the counter until 15 minutes before the use time. At that time, we will check the applicant's ID.
8 Only the library corner and kids room can be used without reservation (free of charge).

≪Usage fee≫
Article 3
1 Usage fees and penalties to be paid by users are as shown in the "List of Usage Fees" and "List of Penalties" (attached table).
2 In principle, usage fees must be paid in advance and must be paid before using the facility on the day of use.
3. Usage fees will be collected for multipurpose halls only if they are used exclusively.
4 The usage fee for commercial purposes will be increased by 150% of the basic fee.
5 If the room is used by a person other than a person who has a resident card of Okuma Town, a person who works in the town, or a person equivalent to these, the basic fee will be increased by 50%. (The 50% increase in charges is listed in parentheses in the "List of Usage Charges.")

≪Usage hours/Closed days≫
Article 4
1 Hours of Use: Individuals (including groups) high school students and above 9:00 a.m. to 9:00 p.m.
Individual junior high school students 9 a.m. to 7 p.m.
Individual elementary school students 9:00 a.m. to 5:00 p.m.
*If you are an adult or accompanied by a guardian, you will be able to use the service even after the times listed above.
2 Closed days: From December 29th to January 3rd of the following year Facility maintenance days (dates determined in consultation with the town)
3 Usage time includes time for preparation and cleanup, loading and unloading equipment, restoration to original condition, cleaning, etc.

≪Change and cancellation of application≫
Article 5
1 Penalties are based on the “List of Penalties”. Please note that the penalty must be paid within 7 days after the application for cancellation.
2 If it is not the user's fault, no penalty will be collected.
3 Changes are accepted at any time, but changes to group reservations are free of charge up to 8 days prior to the date of use, and cancellation fees will apply if canceled less than 7 days prior to the date of use.

≪Extension of usage time≫
Article 6
1 You can request an extension on the day of use only if there are no other reservations made by another group. Please note that the extension fee will be for one slot in the following time slot.

≪Bringing food and drinks≫
Article 7
1 In principle, it is possible to bring in food and drinks, but this varies depending on the room. Please check in advance.
2 As a general rule, we do not allow drinking or bringing alcoholic beverages into the venue, however, if you are planning to hold a social gathering or other gathering, this may be permitted, so please contact us in advance.

≪Parking lot usage≫
Article 8
1 When using the parking lot of this facility, this facility will rent the space and will not be responsible for the management of the vehicle.
2 Please also check the "Parking Lot Usage Rules".

≪About the bulletin board≫
Article 9
1 Signboards, banners, flags, posters, etc. (hereinafter referred to as "signboards") may not be displayed outside of designated areas. However, this does not apply if approval is obtained from the general manager and Okuma Town Hall.
2 Even if you are in a designated location, please move or remove signage if this facility deems it necessary for management and operation.
3. Thumbtacks, needles, duct tape, etc. may not be used on facility walls, doors, incidental equipment, etc. when posting signs. 　

≪Prohibited matters≫
Article 10
1 Smoking, use of open flames, and bringing in hazardous materials within the facility.
2. Bringing in items that may harm hygiene or cause offensive odors.
3 Acts that cause trouble to others, such as acts of violence, illegal acts, acts that disrupt public morals or order.
4 Guests may bring pets (excluding service dogs).
5 Prohibition of political and religious activities.
6. Taking equipment and equipment from this facility outside the facility without permission.

≪ Usage restrictions ≫
Article 11
In the following cases, reservations and usage permissions will be canceled, and even if you have permission to use the property, you will be asked to immediately stop using it. Please note that any fees paid cannot be refunded.
1 If the facility determines that the user is a member of an organized crime group or other anti-social organization.
2 If this facility determines that it violates public order and morals.
3 If the facts are significantly different from the contents stated in the "Usage Application Form" - If the facility determines that there is an act that violates this usage guide.
4 If the facility determines that it violates related laws and regulations such as ordinances.
5 If it is determined that there is a risk of damage to the facility's facilities and equipment.
6 If you are unable to follow the usage guide or the instructions of our facility staff.
7 In other cases where this facility deems it inappropriate.

≪Disclaimer　≫
Article 12
The Administrator shall not be responsible for compensation for damages caused to Users due to the reasons listed in the following items, unless the Administrator is intentionally or grossly negligent.
1 Damage caused by difficulty in using the facility due to natural disasters or other force majeure events.
2 Damage caused by an accident due to reasons not attributable to the administrator (including damage incurred due to the actions of other users or other persons).
3 Other damages caused by the user's own negligence.
4. Damages to users due to troubles between users or troubles received from third parties.
5 Any damage caused by not obtaining usage permission.

≪User's liability≫
Article 13
1 If the user damages or loses equipment, equipment, or supplies intentionally or due to gross negligence, the administrator will not be liable for any damage incurred as a result (as a result, all or part of the facility may have to be closed). (including lost business profits as a result of such loss).

≪Other notes≫
Article 14
1 Usage time includes preparation and cleanup. After using the facility, please return the used equipment and supplies to their designated locations, return them to their original condition and clean them (mopping and wiping) before leaving.
2 Users are responsible for taking home any trash they bring with them.
3. If someone does not feel well, please notify a staff member immediately.
4. Users are requested to keep valuables and other items with them. If an item is found to be detained, it will be temporarily stored at the facility as a found item.
5 Personal information provided by users when using this facility will be managed appropriately in accordance with laws and regulations.
6 If you wish to take various types of photography (videos, photos, etc.) within our facility, we generally allow this, but we may decline your request depending on the content and scale of the shoot. Please confirm at the time of reservation.
7 It is not allowed to photograph content that violates public order and morals or is problematic in terms of social norms.
8 This facility assumes no responsibility for any troubles that may occur during interviews, filming, broadcasting, or publication.
9. If the staff considers to be a violation of these Terms of Use or to be a nuisance to other users, the staff will promptly ask the user to stop the act. If you violate the instructions, you will be asked to leave.
10 If a user who violates the rules does not leave the venue despite instructions from staff, we will notify the relevant authorities such as the police. In this case, facility usage fees are non-refundable.
11 In the event of an emergency that requires evacuation, we will make announcements within the building to guide users.
12 These Terms of Use are subject to change, and we will notify you in advance of any chang